Here are some additional important details for vendors who are exhibiting at the West Kentucky Boat & Outdoor Show – Owensboro.
Move-In & Setup
Exhibitors will be able to begin moving in and setting up on Thursday, February 11th. Times will be determined on where your booth is located. This information will be available the week prior to the show. The facility will close to vendors at 8:00 p.m. on Thursday and re-open at 7:00 a.m. on Friday.
Exhibitors have the ability to drive into the facility to off-load their merchandise and/or boats, etc. However you may not leave the motor running while stationary.
The show ends at 4:00 p.m. on Sunday. You may not begin moving out until 4:00 p.m. You must have everything out of the Owensboro Convention Center on Sunday night.
The Owensboro Convention Center prohibits the use helium filled balloons anywhere in the facility, either to decorate or to give away.
All boats must be plugged prior to entering the facility and must remain plugged throughout the event.
There are several handcarts available for you to use to move things in and out. Please try to use these as quick as possible so they will be available for the other exhibitors to use.
Tables & Chairs
Each exhibitor will receive one covered and draped eight foot table and two chairs. Additional draped and skirted tables are $25, tables only are $10 and chairs are $5. These will be available during set-up. You will need to pay the Owensboro Convention Center for these items.
The Owensboro Convention Center has other items available for rent: telecom, equipment, electrical (other than single phase 110V/20Amp service), extension cords and power strips. Please see the order form below for available items. You will need to order those directly from the Owensboro Convention Center.
Kentucky Sales Tax Information
The Kentucky Department of Revenue will be provided the list of exhibitors from the show. They will mail out the Temporary Vendor Sales and Use Tax Return to each vendor that is not registered with a permanent Kentucky Sales and Use Tax number. If you receive a Temporary Vendor Sales and Use Tax Return it must be completed and returned by the due date in the envelope provided.
If you sell anything at the show you are required to collect and remit Kentucky Sales Tax of 6%.
A 25% deposit for Bulk Space Exhibitors and a 50% deposit for In Line Exhibitors is required at the signing of the Exhibit Agreement. Deposits are non-refundable.
The balance due is required in full prior to setting up at the Show. Only checks and cash will be accepted.
If you need a paid invoice for co-op purposes, please e-mail Nancy after the show. Include what portion of your booth cost needs to be attributed to what particular co-op. I will prepare these for you and will e-mail them to you in a pdf document. If you would prefer I mail them to you, please note that in your e-mail.
110 Volt/20 Amp service is available at no charge to all exhibitors. Please indicate on the Exhibit Agreement if you need electrical service. A single outlet will be provided. You are welcome to provide your own extension cords and power strips to use in your booth or you can rent extensions cords and power strips from the convention center. All extension cords and power strips must be 120 volt, three-pronged, grounded cords.